Department of Documents and Correspondence
Director of the Department of Documents and Correspondence
Biography
H.E. Hussain Abdulrahman S. Al-Hail
The Department of Documents and Correspondence is responsible for:
- Receiving, delivering, classifying and registering incoming and outgoing mail.
- Distributing incoming mail to the relevant administrative units, in accordance with the established system.
- Ensuring the delivery of outgoing mail outside the Ministry after it has been coded and registered according to the established system and checked for all attachments, in coordination with the relevant administrative units and competent authorities.
- Preparing the diplomatic bag and ensuring its dispatch to the missions abroad, in coordination with the competent authorities.
- Receiving the incoming diplomatic bag from the missions abroad and delivering its contents to the relevant administrative units and competent authorities.
- Organising the Ministry's archive and preserving documents using the latest methods.
- Describing and classifying documents physically to show their elements and contents, and preparing and keeping subject indexes for them.
- Archiving the delivery records of documents and correspondence.
- Retrieving data and information upon request.
- Keeping research and studies relating to the Ministry's work.
- Keeping copies of the documents of seminars, conferences and meetings relating to the work of the Ministry's administrative units.
- Keeping the originals of all treaties and related diplomatic documents, and the instruments of ratification, acceptance or accession for all international treaties to which the State is a party, in coordination with the competent administrative units.
- Keeping the originals of the Ministry's title deeds and contracts.